Strategy and Resources

09 April 2008

Dear Councillor

NOTICE is hereby given that a meeting of the Strategy and Resources Committee will be held at the Town Hall, High Street, Chippenham at which your attendance is requested on Wednesday 16 April 2008 at 7.00pm.

Yours faithfully

Laurie Brown
Town Clerk

To: CouncillorsMrs DB Allen, WJ Douglas, R Jones, Mrs E Kennedy, Mrs MF Lloyd, ACG Noblet, Mrs NM Phillips, RHP Purdon, JR Scragg, Ms F Wilson, Mrs JM Wood, WA Wood, Mrs SE Oakes (ex-officio), Mrs ME Stickland (ex-officio)

Other Members of the Council for information

AGENDA

1. APOLOGIES
2. DECLARATION OF INTEREST

   All Members of the Town Council are reminded to declare any interest they may have in any business of the Council, its Committees or Sub-Committees, in accordance with the Code of Conduct included in current approved Standing Orders.

3. MINUTES

   To approve as a correct record and to sign the minutes of the meeting held on Wednesday 20 February 2008 (copy previously circulated).

4. MATTERS ARISING

   Matters of information not covered on the Agenda.

5. CHAIRMAN'S ANNOUNCEMENTS
6. PUBLIC QUESTION TIME

   To receive any written or verbal questions from the public.

7. NEELD HALL WORKING PARTY
   1. To receive the Minutes of the meeting held on Thursday 21 February 2008 (copy previously circulated).
   2. To consider approval of the Recommended item contained in Minute 20/07 of this meeting relating to improving the surface of the stage in the Neeld Hall.
8. MUSEUM AND HERITAGE MANAGEMENT COMMITTEE

   To receive the Minutes of the meeting held on Tuesday 01 April 2008 (copy previously circulated).

9. STANLEY PARK DEVELOPMENT WORKING PARTY
   1. To receive the Minutes of the meeting held on Thursday 03 April 2008 (copy enclosed).
   2. To consider the Recommended items contained in Minutes 25(1) and 25 (2) of this meeting relating to the policy of selling sponsorship/advertising space on portable boards and the proposed fishing lake, respectively.
10. FINANCIAL ADMINISTRATION

    1. Accounts for Payment/Cheque Payment Audit

       In accordance with the revised procedure two Members have been invited to select invoices for inspection. Schedules of selected invoices chosen by Councillor Mrs SA Gibson and Councillor Mrs JM Wood (copy attached).

       Following that selection, all supporting documentation for those items will be made available at the meeting. Members will be able to view this information prior to the commencement of the meeting.

    2. Expenditure

       To note expenditure for the following period:-

       01 Jan -31 Jan 2008 in the sum of £136,640.54 inc. VAT.
       01 Feb -29 Feb 2008 in the sum of £147,757.25 inc. VAT.

    3. London Road Cemetery

       To consider approval of the Recommended item contained in Minute 65(ii) of the Amenities Committee held on Wednesday 19 March 2008 relating to the creation of an EMF for the Extension to the London Road Cemetery on the closure of the 2007/08 accounts.

    4. Internal Audit Report

       To receive a report from the Internal Auditor (copy attached).

       (Members are requested to give advance notice of any questions relating to the above items).

11. CAR PARKING CONCESSIONS

    To receive a letter from the Leader, North Wiltshire District Council asking for comments on the above (copy attached).

12. ELECTORAL REVIEW OF THE NEW WILTSHIRE UNITARY AUTHORITY

    Pursuant to Minute 86/07 of Town Council to give detailed consideration to the Town Council's response to both requests for consultation.

    The relevant papers were circulated to all Members at the Town Council meeting held on Wednesday 26 March 2008, and Members are requested to bring them to the meeting.

13. TOWARDS ONE COUNCIL: DELEGATION TO TOWN COUNCILS
    1. Pursuant to Minutes 72/07 and 98/07 to consider a letter from the Project Manager, Delegation to Town and Parish Councils, Wiltshire County Council (copy attached).
    2. To receive a verbal report from Councillors Mrs EA Kennedy, ACG Noblet and Ms FK Wilson regarding the Parish Meet and Greet Evening in Devizes on Monday 14 April 2008 (Minute 98/07).
14. TOWN PROMOTIONS & EVENTS AND CHIPPENHAM TOURIST INFORMATION CENTRE

    To receive a report from the Tourism Events and PR Manager (copy attached).

15. TOWN MARKET

    Pursuant to Recommended item in Minute 70 of the Amenities Committee held on Wednesday 19 March 2008 to consider approval of:-

    1. A licence for a further three year period with the operator designated in the submitted report on the terms and conditions stated.
    2. The revised licence being implemented on a date to be agreed with the operator once the legal implications have been finalised.
16. CHIPPENHAM AREA COMMITTEE (AREA 3)

    To consider whether there are any items to be forwarded to the next meeting of the District Council's Chippenham Area 3 Committee to be held on Monday 02 June 2008.

    (Members may wish to submit details and attend on agreed items).

17. PRESS RELEASE

    To consider, if necessary, the issue of a press release arising from the meeting.