Full Council

26 March 2008

Minutes of a meeting of the Town Council held at the Town Hall, High Street, Chippenham on Wednesday 26 March 2008 at 7.00pm.

PRESENT: Councillor Mrs SE Oakes (Chairman)

Councillors: Mrs DB Allen, PR Darby, WJ Douglas, Mrs SA Gibson, R Jones, Mrs MF Lloyd, MAC Packard, JA Phillipsv, Mrs NM Phillips, RHP Purdon, JR Scragg, Mrs ME Stickland, Ms S Veitch, Ms FK Wilson, Mrs JM Wood and WA Wood

OFFICERS PRESENT: Mr L Brown (Town Clerk), Mr CNA Williams (Head of Support Services), Mr R Lane (Head of Service Delivery)

1. APOLOGIES

   Apologies for absence were received from Councillors Mrs SK Doubell,
   Mrs EK Kennedy, ACG Noblet and DLB Powell

2. DECLARATION OF INTEREST

   Councillor M/s S Veitch declared a personal interest in the matters referred to in Minute 87/07 as an employee of the Wiltshire PCT and took no part in any discussion.

3. PUBLIC QUESTION TIME

   There were no written or verbal questions from any members of the public.

4. MINUTES

   The Minutes of the meeting held on Wednesday 23 January 2008 were approved as a correct record and signed by the Chairman.

5. MATTERS ARISING

   There were no matters arising which were not covered elsewhere on the agenda.

6. MAYOR'S ANNOUNCEMENTS
   1. The Town Mayor thanked all those who had made the Mayor's Ball held on 08 March 2008 a great success, particularly those Members who had attended and those who had made donations.
   2. The Town Mayor also expressed thanks to Councillors DLB Powell and Mrs DB Allen who had contributed to the success of the Childrens' Parliament held at the Town Hall on 28 February 2008.
7. COMMITTEE MINUTES
   1. Strategy and Resources Committee

      The Minutes of the meeting held on Wednesday 20 February 2008 having been proposed and duly seconded

      RESOLVED that the Minutes of the meeting be received and as far as necessary adopted.

   2. Amenities Committee

      The Minutes of the following meetings having been proposed and duly seconded:-

      • Wednesday 30 January 2008
      • Wednesday 19 March 2008

      RESOLVED that the Minutes of the meetings be received and as far as necessary adopted, subject only to any Recommended items.

   3. Planning and Environment Committee

      The Minutes of the following meetings having been proposed and duly seconded:

      • Thursday 31 January 2008
      • Thursday 21 February 2008
      • Thursday 13 March 2008

      RESOLVED that the Minutes of the meetings be received and as far as necessary adopted.

8. ELECTORAL REVIEW OF THE NEW WILTSHIRE UNITARY AUTHORITY

   The following were submitted for Member's consideration (copies in Minute Book):

   • Letter from Review Manager, The Boundary Committee for England seeking formal consultation by 21 April 2008
   • Letter from Director of Resources, Wiltshire County Council seeking formal consultation by 17 April 2008
   • Itemised list of streets and electors comprising a proposal for eight single member Unitary Divisions within the Town of Chippenham
   • Map of the above eight proposed Unitary Divisions.

   It noted that the Unitary Divisions must meet the electorate as well as other prescribed criteria, that Town Wards would be coterminous with the Unitary Divisions.

   RESOLVED that

   1. Detailed consideration of the Town Council's response to both requests for consultation be referred to the meeting of the Strategy & Resources Committee to be held on 16 April 2008.
   2. Delegation be given to the meeting of Strategy & Resources Committee referred to in (1) above to formulate both policy and the responses needed.
   3. A formal request be again made to the appropriate statutory body that any anomalies in the Chippenham Town Boundary be addressed at the earliest opportunity, and in any event by 31 March 2009.
   4. Comments from any Member on any of the proposals be submitted to the Town Clerk at least seven days before the meeting referred to in (1) above.
   5. Consideration be given to calling a special meeting of the Town Council, if deemed necessary to meet the timescale to respond to consultation.
   6. Prior to consideration of the next item, Councillor M/s S Veitch declared a personal interest as referred to in Minute 80/07 above.
9. CHIPPENHAM COMMUNITY HOSPITAL

   Pursuant to Minute 73(1)/07 a letter was received from the Chief Executive, Wiltshire Primary Care Trust regarding the Town Council's policy decisions

   After carefully noting both the prescribed criteria used by the PCT for any consultation exercise and its comments on the Town Council's way of working

   RESOLVED that the letter be noted.

10. POST OFFICE CLOSURES

    Pursuant to Minute 73(2)/07, an acknowledgement letter was received from the High Profile Case Officer, Post Office Ltd. regarding Lowden Post Office (copy in Minute Book).

    It was noted that additional information had also been circulated to all Members

    RESOLVED that the letter be received.

11. PRESS RELEASE

    RESOLVED that no specific Press Release be issued, and the Minutes made available in the usual way.

    The meeting closed at 7.35pm.

Archive Of Minutes For The Full Council

• Full Council Minutes 16 January