Minutes of a meeting of the Amenities Committee

Minutes of a meeting of the Amenities Committee held at the Town Hall, High Street, Chippenham on Wednesday 19 March 2008 at 7.00pm.

PRESENT: Councillor Mrs M Stickland (Chairman)
Councillors PR Darby, Mrs SK Doubell, Mrs SA Gibson, R Jones,
Mrs SE Oakes, MAC Packard, JA Phillips, and Ms FK Wilson,

ALSO PRESENT: Councillors Mrs N.M Phillips and RHP Purdon

PUBLIC PRESENT: Mr Andrew Douglas - Chairman, Westinghouse Tennis Club
Honeywood, Parkers Lane, Kington Langley.
Mr Paul Barnes - President, Chippenham Park Bowls Club
54, Sadlers Mead, Chippenham.
Two members of the public.

OFFICERS PRESENT: Mr Ray Lane (Head of Support Services)
Mrs Allison Davis (Administrative Officer)

1. APOLOGIES

   Apologies for absence were received from Councillors Mrs DB Allen, Mrs EA Kennedy, Mrs MF Lloyd, Mr DLB Powell and M/s J Whincup.

2. DECLARATION OF INTEREST

   Councillors R Jones and Ms FK Wilson each declared a prejudicial interest as market traders in the matters referred to in Minute 70/07 and withdrew from the Chamber during the consideration of the item.

3. MINUTES

   The Minutes of the meeting held on Wednesday 30 January 2008 were approved as a correct record and signed by the Chairman.

4. MATTERS ARISING

   There were no matters arising not covered elsewhere on the agenda.

5. CHAIRMAN'S ANNOUNCEMENTS

   There were no Chairman's Announcements.

6. PUBLIC QUESTION TIME
   1. Westinghouse Tennis Club

      Comments were received from the Chairman of the Tennis Club, which with the approval of the Chairman were considered under the appropriate item later on the agenda (Min. 66/07).

   2. Chippenham Park Bowls Club

      Comments were received from the President of the Bowls Club, which with the approval of the Chairman were considered under the appropriate item later on the agenda (Min. 67/07).

   3. AMENITIES CAPITAL PROGRAMME AND PROJECTS 2007/08

      On receiving a report by the Head of Service Delivery (copy in Minute Book)

      1. RESOLVED that:
         The report be received and noted.
      2. RECOMMENDED that
         Strategy & Resources Committee approve the creation of an EMF for the Extension to the London Road Cemetery on the closure of the 2007/08 accounts.
7. JCP TENNIS CLUB PROPOSAL

   On receiving a report by the Head of Service Delivery (copy in Minute Book)

   1. RESOLVED that:
      The proposal is approved in principle.
   2. Officers be authorised to negotiate further with the Tennis Club and resolve any non-policy issues.
   3. The Head of Service Delivery arrange a formal visit for all Councillors to view the park buildings and facilities with regard to the future long term strategy and management of buildings and facilities by the Town Council for use by the community and clubs, prior to a report in due course.
8. CHIPPENHAM PARK BOWLS CLUB

   A letter was received from the President of the above (copy in Minute Book).
   RESOLVED that the letter be received and noted.

9. PRESS RELEASE

   RESOLVED that as a member of the press had been present, no formal press received be issued and the Minutes made available in the usual way.

Minutes of a meeting of the Amenities Committee

held at the Town Hall, High Street, Chippenham on Wednesday 30 January 2008 at 7.00pm.

PRESENT:
Councillor Mrs M Stickland (Chairman)
Councillors Mrs DB Allen, PR Darby, Mrs SA Gibson, Mrs SE Oakes, DLB Powell and Ms FK Wilson,

ALSO PRESENT:
Councillors ACG Noblet and RHP Purdon

OFFICER PRESENT:
Mr CNA Williams (Head of Support Services)

1. APOLOGIES
   Apologies for absence were received from Councillors Mrs SK Doubell, R Jones, Mrs EA Kennedy, Mrs MF Lloyd, MA Packard, JA Phillips and Ms J Whincup.
2. DECLARATION OF INTEREST
   Councillor Ms FK Wilson declared a personal interest as a market trader in the matters referred to in Minute 55/07 and took no part in any discussion or voting.
3. MINUTES
   The Minutes of the meeting held on Wednesday 14 November 2007 were approved as a correct record and signed by the Chairman.
4. MATTERS ARISING
   There were no matters arising not covered elsewhere on the agenda.
5. CHAIRMAN'S ANNOUNCEMENTS
   There were no Chairman's Announcements.
6. PUBLIC QUESTION TIME
   There were no written or verbal questions from any members of the public.
7. AMENITIES CAPITAL PROGRAMME AND PROJECTS 2007/08
   On receiving a report by the Head of Service Delivery (copy in Minute Book)

   RESOLVED that the report be received and noted.

   Prior to consideration of the next item, Councillor Ms FK Wilson declared a personal interest as referred to in Minute 49/07 above.

8. CHIPPENHAM: MARKET PLACE

   A letter was presented from the Principal Engineer, Special Projects, Wiltshire County Council detailing a proposal for parking restrictions (copy in Minute Book).

   After careful consideration of all the operational implications of the proposal and the taking of a vote.

   RESOLVED that

   1. No objection be raised in principle subject to (2) and (3) below.
   2. Any such proposed Order include the following exemptions:
      • Accredited market vehicles.
      • Promotional vehicles approved by Chippenham Town Council.
      • Service vehicles owned/operated by Chippenham Town Council.
      • Any traders or any other persons having existing rights of access in connection with servicing retail premises or for any other reason.
      • Formal consultation be invited in the usual way in respect of any such proposed Order.
   3. TOWN CLOCK

      On receiving a verbal report from Councillor Mrs SE Oakes, Town Mayor, it was noted that external funding already existed for the provision of a Town Clock.

      After careful consideration of possible sites with the greatest "footfall".

      RESOLVED that

      1. The provision of a Town Clock in John Coles Park be approved in principle.
      2. The Chairman, Vice Chairman, Town Mayor and the Head of Service Delivery investigate possible sites for the Town Clock within John Coles Park, together with alternative designs for it.
      3. Any requirements of the Local Planning Authority be investigated.
      4. A further report be presented in due course.
   4. CHIPPENHAM AREA COMMITTEE (AREA 3)

      On noting that the next meeting of the above would be held on Monday 04 February 2008.

      RESOLVED that

      1. Any proposal by the District Council to improve the bus shelters installed at the Bus Station in Timber Street, Chippenham be supported.
      2. Any Member could attend the meeting on behalf of the Town Council in connection with (1) above.
   5. PRESS RELEASE
      RESOLVED that a Press Release be issued regarding the approval in principle to site a new Town Clock in John Coles Park.

   The meeting closed at 7.30pm.